JOB POSTING: Assistant Facilities Manager
Position Type: Full-Time One-Year Contract with prospects of becoming a Permanent Position
Location: Regina, Saskatchewan
Organization: UCAS & ADPA Inc.
Closing Date: Open until filled
Organizational Overview
UCAS & African Descent Professional Associates (ADPA) Inc. is a research and development organization committed to the advancement of equality of human dignity and worth, specifically through the elimination of structural and systemic racism. Our programs support individuals, families and community organizations towards healing and achieving full integration and sustainable human, social and economic development.
As we expand our operations, including the development of a 90 space Childcare Centre (Gard’Amie Furaha GAF-CC), office and community program facilities in Regina. We are seeking a qualified Facilities Manager to lead facility operations and ensure compliance with regulatory and organizational standards.
Position Summary
The Assistant Facilities Manager will work under the direction and supervision of GAF-Program Manager and will be assigned additional related duties supporting efficient and effective operations. The Assistant Facilities Manager will be responsible for short-term strategic planning, coordinating, and overseeing all aspects of facility operations, maintenance activities, health and safety compliance, and asset management for UCAS & ADPA properties. This role ensures that facilities are safe, functional, compliant, and aligned with the requirements of childcare operations, office, and related service delivery.
Key Role and Responsibilities
Facilities Operations & Maintenance
- Oversee daily building operations, ensuring all facilities are maintained in a safe and efficient manner.
- Develop a support network and implement preventive maintenance programs for HVAC, electrical, plumbing, safety systems, and building infrastructure.
- Respond to and resolve facility-related issues, service disruptions, and emergency maintenance requests.
Renovations, Construction & Capital Projects
- Coordinate facility upgrades, renovations, and construction activities with contractors, consultants, and regulatory authorities.
- Monitor project timelines, budgets, and quality standards to ensure compliance with building codes and organizational requirements.
Health, Safety & Regulatory Compliance
- Ensure compliance with applicable provincial regulations, including building codes, Occupational Health and Safety (OHS) standards, and Ministry of Education childcare facility requirements.
- Conduct routine inspections, risk assessments, and safety audits.
- Maintain emergency response protocols and oversee workplace safety programs.
Vendor & Asset Management
- Manage contracts and relationships with external service providers (e.g., cleaning, security, waste management, maintenance contractors).
- Oversee procurement of facility supplies, equipment, and services in accordance with organizational policies.
- Maintain accurate inventory and asset records.
Administrative & Reporting Responsibilities
- Prepare and maintain facility documentation, inspection logs, maintenance records, and compliance reports.
- Develop and manage facility budgets, track expenditures, and recommend cost-saving measures.
- Provide regular operational reports to senior leadership.
Qualifications and Requirements
Education & Experience
- Diploma or degree in Facilities Management, Building Operations, Engineering, Property Management, or related field.
- Minimum of three (3) to five (5) years of progressive experience in facilities or building management.
- Demonstrated experience managing contractors, renovations, facility inspections, and maintenance programs.
- Demonstrated skills related to respect of cultural diversity, human rights, and social relationships skills.
Knowledge, Skills, & Abilities
- In-depth knowledge of building systems, health and safety regulations, and facility maintenance best practices within the Canadian context.
- Strong understanding of provincial OHS requirements, fire code standards, and childcare facility regulatory compliance (an asset).
- Excellent organizational, communication, and problem-solving skills.
- Ability to work independently, exercise sound judgment, and prioritize multiple tasks.
- Strong communication and systems management skills.
- Proficiency with maintenance management software, asset tracking tools, and Microsoft Office Suite.
Working Conditions
- Full-time One Year contract position based in Regina with the likelihood of becoming permanent.
- Three months probationary.
- Occasional evening or weekend availability required for facility emergencies or major maintenance.
- Combination of office-based duties and on-site facility work.
- Competitive compensation package commensurate with experience.
Application Procedure
Interested candidates are invited to submit the following documents:
- Cover letter
- Resume
- Names and contact information for three (3) professional references
Email submissions to: info@ucas-adpa.ca
Please reference “Assistant Facilities Manager – Regina” in the subject line.
Employment Equity Statement
UCAS & ADPA Inc. is committed to employment equity and encourages applications from all qualified individuals, including women, Indigenous persons, racialized Canadians, newcomers with Canadian credentials and work experience, and persons with disabilities